UK tutors and small agencies — TutorBird, TutorCruncher, Class.com — student-tutor matching, scheduling, billing, parent comms in one place.
Student-tutor matching, scheduling, billing, and parent comms for UK tutors and small agencies — TutorBird, TutorCruncher, Class.com, on rails.
Matching by subject, level, location, learning style — not by the spreadsheet the founder updates on Sundays. New parent enquiries routed to the available tutor with the right specialism in minutes.
Tutor availability, parent booking, room or platform allocation, reschedule rules — one source of truth, parent-app friendly. No more triple-booking the maths tutor on a Tuesday.
Parents billed per session or per package, tutors paid their share, the agency keeps its commission — calculated, reconciled, exported. No spreadsheets at the end of the term.
Session notes, homework, progress comments, billing — parents see what they need, students see what they need, tutors don't repeat themselves across WhatsApp, email, and a shared doc.
DBS dates tracked, safeguarding policy versioned, parent reviews collected after every block — the agency's reputation evidenced, not assumed. The bits an inspector or a worried parent both want to see.
The agency's teaching brain, owned and indexed. Lesson plans, past-paper archives, mark schemes, exemplar answers — new tutors find the right resource in seconds, not the wrong one at midnight.
A regional agency ran scheduling on TutorCruncher and billing through Stripe but parent comms lived in WhatsApp threads owned by individual tutors. Four-week build: a parent-facing portal showing session notes, homework set, progress comments, and the upcoming block — pulling from TutorCruncher, written back where appropriate. Six months in: end-of-block retention rose from 67% to 84%, parent-initiated reschedules dropped 31%, and the founder stopped doing comms triage on Sundays.
How we measure: Retention measured as families booking a follow-on block within 14 days of block-end, weighted by family value across 380 active families; baseline taken from the prior six months on the same cohort definition.
If your work isn't exactly this, the nearest sectors share the rhythm. Or browse every industry we build for.
Bring the tutor list, the parent list, and last term's reschedule log. We diagnose from the numbers.