Brief to invoice on one stack. Toggl-grade time capture, project P&L per retainer, the client comms layer that doesn't drop balls.
Brief to invoice on one stack. Toggl-grade time capture, project P&L per retainer, the client comms layer that doesn't drop balls.
Briefs captured once, scoped against the rate card, estimated honestly, signed off in writing. The fixed-fee that doesn't blow up.
Time tracking the team actually does. One-tap timers, daily nudges, weekly review. The data behind margin per client is the data the team gives.
Revenue minus loaded cost, per client, live. The retainer that quietly went underwater — flagged on day forty, not the next renewal.
One thread per client across email, Slack-Connect, and Notion comments. Change-orders captured before they hit the bill, not after.
Live capacity grid across the team. New brief lands — the answer to who staffs it is on the screen, not in the partner's head.
Brand guidelines, deliverable templates, the supplier roster, past pitches — searchable. Junior productivity day one.
A digital agency ran on Notion for projects, Toggl for time, and a quarterly bookkeeper call for P&L. Two-week build: time-capture inside the project tool, live utilisation, per-client margin reconciliation. One quarter in: identified two clients running 31% under cost; renegotiated one, ended the other. Recovered £42k in opportunity cost across the next two quarters.
How we measure: Per-client margin reconciled monthly across Toggl time entries, Xero billing, and direct-cost allocations; utilisation = billable / available hours, rolling 8-week average across 18 staff.
If your work isn't exactly this, the nearest sectors share the rhythm. Or browse every industry we build for.
Bring a recent client P&L and a Toggl export. We diagnose from the numbers.