UK creative + content studios — branded video, social, graphic — Frame.io, Notion, Pinpoint — project pipeline, asset library, client review, invoice.
UK creative + content studios — branded video, social, graphic — Frame.io, Notion, Pinpoint — project pipeline, asset library, client review, invoice.
Every project with an owner, a stage, a deadline. Brief, concept, draft, review, deliver — visible at a glance so nothing slips between freelancers and partners.
Master files, edits, brand assets, stock — all tagged, searchable, never re-licensed by accident. The producer pulls a six-month-old hero shot in twenty seconds.
Edit, design, social — every version reviewable on Frame.io with timecoded comments. Sign-off captured before the master ships, audit-trailed for the inevitable scope dispute.
Time, freelancer cost, software, overhead — allocated per project, reconciled live. The studio learns which work types pay and which quietly burn the team.
Retainer scope tracked against delivered, project milestones billed on completion, late payers chased automatically. Cash arrives on schedule, not on goodwill.
Brand guides per client, freelancer roster with rates and past briefs, supplier rates, archive of past projects. The producer briefs a freelancer in minutes.
A content studio of six ran projects on Notion, time on Toggl, and reviewed P&L once a quarter on a partner's Sunday. Two projects were running 30% under cost and nobody knew until the bookkeeper called. Three-week build: project pipeline with time-and-cost rolled in, Frame.io for review with sign-off audit, per-project margin view live, and a BrainBase of brand guides and freelancer rates. Six months in: billable utilisation from 58% to 81%, two retainers repriced, partner Sundays returned.
How we measure: Billable utilisation = billable / available hours, rolling 8-week average across six staff; per-project margin reconciled monthly across Toggl time, Xero billing, and direct cost allocations.
If your work isn't exactly this, the nearest sectors share the rhythm. Or browse every industry we build for.
Bring the project list, the time tracker, and a recent retainer P&L. That's the brief.