02 — Systems · Ledger
Your company's knowledge, searchable and connected.
Ledger is one of the systems we build for you. Scattered documents, tribal knowledge trapped in people's heads, new hires asking the same questions for weeks — turned into a single, searchable knowledge layer the whole team can query in plain English. You own every page of it.
How it works
Three steps. Zero hassle.
We audit your existing docs and data
We map everything you have. SOPs, manuals, spreadsheets, shared drives, emails, supplier lists. We find what is valuable, what is duplicated, and what is missing.
We build a connected system with AI-powered search
Your documents become a single, searchable knowledge layer. Staff type a question in plain English and get the right answer instantly. Everything is cross-linked so related information surfaces automatically.
Monthly maintenance keeps it current
Knowledge bases go stale fast. We update yours every month. New procedures, changed suppliers, updated regulations. Your team always has the latest information.
Why it matters
Your alternatives are overpriced or overwhelming.
Glean / Guru
Enterprise scale
Built for 500-person companies with enterprise budgets. If you have 10 people, you are not the customer they designed for.
Notion AI + DIY
Still your problem
You still have to build the structure, write the content, maintain it yourself, and hope your team actually uses it.
Shared drives + hope
The status quo
Nobody can find anything. New hires take weeks to get up to speed. Knowledge walks out the door every time someone leaves.
Ledger: we build it. You own it.
Scoped to the size of your business. One-off build plus monthly maintenance. Cancel anytime.
Who it's for
Every business has knowledge worth organising.
If your team spends time searching for information that should be easy to find, Ledger pays for itself.
Food & Hospitality
Recipes, SOPs, allergen data, supplier contacts, training manuals, health & safety docs
Health & Medical
Clinical protocols, compliance documents, patient pathways, drug formularies, audit trails
Retail & E-commerce
Product catalogues, vendor specs, training materials, returns policies, seasonal playbooks
Professional Services
Client files, process documentation, precedent libraries, onboarding guides, regulatory updates
Trades & Home Services
Technical manuals, safety regulations, job specifications, equipment maintenance logs, certifications
Ready to organise your knowledge?
Book a free 15-minute audit. We will look at what you have, tell you what Ledger would look like for your business, and give you an honest recommendation.