BrainBase: your company's knowledge, searchable and connected.
I built this for my own business first. Scattered documents, tribal knowledge trapped in people's heads, new hires asking the same questions for weeks. BrainBase turns all of that into a single, searchable system your whole team can query in plain English. You own every page of it.
How it works
Three steps. Zero hassle.
We audit your existing docs and data
We map everything you have. SOPs, manuals, spreadsheets, shared drives, emails, supplier lists. We find what is valuable, what is duplicated, and what is missing.
We build a connected knowledge base with AI-powered search
Your documents become a single, searchable system. Staff type a question in plain English and get the right answer instantly. Everything is cross-linked so related information surfaces automatically.
Monthly maintenance keeps it current
Knowledge bases go stale fast. We update yours every month. New procedures, changed suppliers, updated regulations. Your team always has the latest information.
Why BrainBase
Your alternatives are overpriced or overwhelming.
Glean / Guru
£60,000+ per year
Built for 500-person companies with enterprise budgets. If you have 10 people, you are not the customer they designed for.
Notion AI + DIY
£20/user/month
You still have to build the structure, write the content, maintain it yourself, and hope your team actually uses it.
Shared drives + hope
Free
Nobody can find anything. New hires take weeks to get up to speed. Knowledge walks out the door every time someone leaves.
BrainBase: we build it. You own it.
From £2,500 build + £200/month maintenance. Cancel anytime.
Who it's for
Every business has knowledge worth organising.
If your team spends time searching for information that should be easy to find, a knowledge base pays for itself.
Food & Hospitality
Recipes, SOPs, allergen data, supplier contacts, training manuals, health & safety docs
Health & Medical
Clinical protocols, compliance documents, patient pathways, drug formularies, audit trails
Retail & E-commerce
Product catalogues, vendor specs, training materials, returns policies, seasonal playbooks
Professional Services
Client files, process documentation, precedent libraries, onboarding guides, regulatory updates
Trades & Home Services
Technical manuals, safety regulations, job specifications, equipment maintenance logs, certifications
Pricing
Transparent pricing. No hidden fees.
One-time build fee plus a monthly maintenance retainer. Cancel the retainer anytime with 30 days notice.
Starter
For small teams getting organised.
- Up to 500 pages indexed
- Keyword and basic search
- Simple category structure
- Monthly content updates
- Email support
Professional
For growing businesses with complex knowledge.
- Up to 2,000 pages indexed
- AI-powered semantic search
- Auto-linked related content
- Usage analytics dashboard
- Bi-weekly content updates
- Priority support
Enterprise
For organisations that run on their knowledge.
- Unlimited pages
- AI-powered search with custom training
- Custom integrations (CRM, ERP, intranet)
- Role-based access control
- Weekly content updates
- Dedicated account manager
- Priority support with SLA
Ready to organise your knowledge?
Book a free 15-minute audit. We will look at what you have, tell you what a knowledge base would look like for your business, and give you an honest recommendation.